Bachelor's entry in the work book example. Education in the work record. How to fill out the cover page of a work book

A work book is one of the most important documents in the life of every person, which should reflect absolutely all information about work activity. She accompanies workers everywhere.

There are many different nuances that should be taken into account when filling out the employment form, reflecting information about the company, time of employment, and position in it.

But few people know how to fill out information about a person’s education. Some employees are not at all aware that such data may be reflected in this document.

No one has any doubts that information about should be included in the work book. The record includes the following information:

• name of company;
• date of hiring (the day indicated in the order of employment), as well as termination of the employment contract (again, this is the date indicated in the order of dismissal);
• seal of the enterprise, signatures of the company management (the person officially indicated by the employer);
• registration numbers of orders;
• , for which the employee is hired.

If for any reason you have to rename an organization or position, then you need to make a corresponding entry in the work book. The same applies to those situations when a person is transferred to another position, his place of work changes (for example, he moves to another branch controlled by the same company), such information must also be reflected in the document.

The situation is somewhat different in cases where the employee is a part-time worker. Then his work record book is stored at his main place of work, and confirmation of the fact of part-time employment is. Based on this document, the employee can ask the main employer to make an entry in the work book, but this is not mandatory.

Few people know that it can also be entered into the work book. The reason there is a lot of doubt about this is because of the lack of deductions.

Previously, if a person studied at a university or technical school, then this period of time was included in the length of service, and deductions were made for the employee to all necessary funds. In fact it was the same one. At the same time, the entry about education in the work book was made not at the place of study, but at the first place of work. That is, the person provided all supporting documents, and the first employer had to make a record.

At the moment, practically no educational institutions make appropriate deductions for the student, so this period is not included in the length of service. For this reason, it is not advisable to make an entry after the fact (after all, this time is not work experience). But in Russia, it is not prohibited to enter this information into the work book, which is why, at the request of the employee, such an entry may well be made.

Education is also reflected in the work book according to a clear scheme. The following information must be provided:

• Start and end date of study.
• The name of the institution. The level of accreditation is also indicated.
• Profession, specialty. By the way, in the Russian Federation there is a unified register of names, where all professions are included. That is, even if at some point the specialty is renamed, then using this register you can easily determine its priority value. For this reason, you must additionally specify the appropriate code.
• Education records must also contain the registration number of the diploma and the date of issue.

Data in the work book about education must be entered taking into account all the main features of recording this information. The reason is that it is necessary to write correctly from the very beginning, since any corrections are undesirable.

By the way, you should pay attention to the fact that entering information about education into work books is not at all necessary. This kind of information is provided only at the request of the employee. The only exceptions are those situations when an employee, in order to occupy this position, must have the appropriate professional knowledge or qualification level.

Failure to enter information about education is not a violation, since in fact no employee rights will be violated if such data is not indicated. The point is that this period is not included in the length of service, and even if it is included, it is not calculated on the basis of the entry in the Labor Service. That is why, even if the employer did not indicate this data, no fines or consequences are provided for this.

How to make a record of education?

All information about the employee’s education must be entered at the place of his employment. Moreover, this can be done at any time. Often, information is indicated when an employee then provides the employer with a diploma or any other educational document.

In fact, every person should have one, regardless of age. After all, for example, even if a person is 18 years old, at least he has already finished school. But it is not always possible to provide management with documents at the right time, or the employee simply did not want to enter unnecessary information, wanting to indicate only the presence of a higher education. Then he has every right to contact the management of any enterprise where he works at this moment (even if this is not his first place of work) with a request to enter the relevant information.

It should immediately be emphasized that no information about any advanced training courses, clubs or other institutions that do not have an accreditation degree is entered into the work book.

By the way, the head of the company does not need to check whether the diploma is genuine. If the presence of a counterfeit is revealed, then law enforcement agencies will deal with it. But the manager still should not do this - this is his right, but not his obligation. Although if he has any questions about the qualifications of the employee or the document itself, then he has every right to send a corresponding request to the educational institution or to the archives (if it has already ceased to exist).

The exception is government agencies. Usually they receive corresponding orders from higher authorities with a requirement to verify the authenticity of employees’ diplomas. Based on this order, it is mandatory to send requests to educational institutions.

Column "Education"

It is legally stipulated that absolutely any information can be entered into the employment record, even about graduating from school.

A distinctive feature is that information about the series and document number is not indicated on the title page; there is also no need to write exactly when and by whom the document was issued. To enter this information, the employee simply presents the relevant document to the employer for review, after which general information is entered:

• Basic or secondary general (school, lyceum, college or other general educational institution).
• Secondary vocational (technical school, school where a person can obtain a certain profession sufficient to begin working in their specialty).
• Higher. Depending on the level of accreditation, in modern times it is customary to indicate the qualifications of a bachelor, specialist or master received by the employee.
• Training of highly qualified personnel. This entry is made when the employee has completed graduate school and received an academic degree.

That is, on the title page you just need to indicate this general concept.

All regulations, clarifications and instructions emphasize that information is entered only in accordance with the education document provided by the employee (by the way, for this you can provide not only the original document, but also an officially certified copy).

That is, even if the employee received a diploma before the educational reform came into force, according to which a multi-level system of higher education was introduced, there is no need to interpret the entry in a new way. If the diploma simply states “higher education” without further details, then that’s what they write – the entry must fully correspond to the document that the employee provided. Even if in fact such an interpretation is no longer relevant, then nothing can be changed.

Column “Profession, specialty”

After an employee graduates from a technical school or university, he is issued a diploma, which indicates in which specialty he is assigned a certain qualification. This document should be used to fill out the corresponding columns in the labor document.

Diplomas of higher education always indicate the direction of preparation. This is the name that will need to be indicated on the line.

But if an employee receives specialized secondary education or graduates from school, then he is only awarded a qualification. Then the filler should simply leave this line empty. If in the future the employee receives a higher education, the information will be entered that is relevant at that time.

Education is sometimes entered into the work record book not entirely correctly. Such violations arise due to the fact that the name of the specialty is often longer than the qualifications. Therefore, employers are of the opinion that it is much better to indicate qualifications. In fact, this is not entirely correct. If you follow all the requirements of labor legislation, then you can highlight the rule - the name of the specialty must be indicated.

But in practice, no consequences are provided for the fact that the company’s management indicates the qualifications of the employee. Such a violation is not so serious and therefore, even if it is detected during an inspection by the Labor Inspectorate, it will not be included in the list of mistakes made.

Is data on incomplete education included?

If the employee expresses such a desire, then additionally enter information about incomplete education. In this case, it is necessary to pay attention to the fact that for such an entry the employee must provide one of the following supporting documents:

• student ID;
• record book;
• certificate from the institution where the employee studied.

By the way, special attention should be paid to this feature: until 2007, in the Russian Federation, diplomas of incomplete higher education were issued if the employee studied at a university for more than 2 years.

At the moment, no one issues such documents anymore, but if the employee presents it to the employer, it will still be necessary to enter information in the same way as indicated in the document.

Is it possible to correct a record?

For work records, there are certain rules about what to do if you make any mistakes. The fact is that any corrections are not allowed, so if an error occurs, the algorithm of actions will be as follows:

• it is necessary to make an entry in the labor document stating that one of the lines (most often the previous one) is considered invalid (its brief content is indicated, as well as the serial number);
• the correct entry is made.

This applies to general rules when entering information about work. But if we are talking about education, then the person responsible for maintaining work records must take into account a number of the following rules and features:

• If a specialty, college, technical school or university is renamed, then no changes are required. It is quite enough just the information that was relevant at the time of receiving education.
• Information on the rules for filling out work books should usually be duplicated. That is, it is required to make a record that the employee studied in the book - where there are records of positions held. But you will also additionally need to write this on the title page.
• If an employee receives other types of education, improves his qualifications or masters new professions, then this information is also reflected on the title page (but only at the request of the employee). Then, separated by commas, it is necessary to indicate what other profession the person received or what qualifications.
• As a general rule, write a new qualification only if the change was for the better. That is, initially a person graduated from a technical school, but then you need to enter information about your bachelor’s degree. If for some reason an employee wishes to graduate from an educational institution that has a lower level of accreditation than the degree he or she already has, then it is not customary to indicate this. That is, the information is simply filled in separated by commas. There is no need to cross out the previous qualification level and write a new one on top - just indicate this information next to it.

That is, those who are involved in maintaining work records need to be extremely attentive to this issue. There are fines for any violations of document maintenance rules, so it is best to avoid controversial moments when some corrections will need to be made. If additional information needs to be entered, then only in accordance with the rules established by the Labor Code.

You might be interested

From September 1, 2013 Federal Law No. 273-FZ of December 29, 2012 “On Education in the Russian Federation” came into force, on the basis of which new levels of education (the so-called educational qualifications) were introduced for citizens of the Russian Federation.

According to the new law, the following levels of education are defined:

Please note that in addition to changing the names of education levels, the new list does not include such types of education as “primary vocational” and “incomplete higher education”.

Article 108 of the above-mentioned Law “On Education” establishes identity (correspondence) between the levels of education that existed before 09/01/2013. (see table below). This was necessary to ensure a transition period with the entry into force of the new law. In particular, these clarifications of Article 108 are interesting and useful for personnel officers, since they have to draw up personnel documents (work books, personal T-2 cards), which indicate the level of education of the employee and his specialty.

Many personnel officers who have studied Federal Law No. 273-FZ have a question: how can they now make entries in work books and personal T-2 cards?

For those employees who received education documents after 2013, everything is clear - we are indicating a new type of education, which will be reflected in the diploma in accordance with the Education Law No. 273-FZ.

But the majority of workers still have “old” diplomas in their hands and it is these that are presented to personnel officers when hiring. How to resolve this situation? What to include in the documents? On the one hand, there are new types of education and a new legislative act, on the other hand, there are standards establishing requirements for filling out work books and the unified T-2 form.

So, in particular, paragraph 9 of the Decree of the Government of the Russian Federation dated April 16, 2003 N 225 “On work books” establishes that “... information about education, profession, specialty is entered into the work book - on the basis of documents on education, qualifications or the presence of special knowledge...”.

The “Instructions for filling out work books” (approved by Resolution of the Ministry of Labor of the Russian Federation dated October 10, 2003 N 69) also states that “...recording of education (basic general, secondary general, primary vocational, secondary vocational, higher vocational and postgraduate vocational) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.);...".

And in the unified T-2 form (which many continue to use without change), “old” names are listed in the corresponding column as possible options for indicating the level of education.

Thus, the wording that is contained in educational documents (certificates, licenses, certificates, diplomas) should be transferred to work books and T-2. Representatives of the Ministry of Labor of the Russian Federation share the same opinion. Thus, Deputy Head of the Federal Service for Labor and Employment Shklovets I.I. said: “If an employee brought you a diploma received before the reform of the education system, then you write in the work book the level of education that is indicated in the diploma (for example, “higher”, “primary vocational”), even if this level of education has already been abolished.” .

Since 2014, education documents have been issued using new forms and no longer indicate the specialty, but use the following wording: “Maria Ivanovna Ivanova was awarded the qualification (degree) “Bachelor” in the field of study “Psychology.” Since the forms of work record books have not changed, data on higher education should be reflected taking into account the entries in the new diplomas in this way. In the “Education” column, indicate the level of education reflecting the qualifications assigned. If a bachelor – then “higher – bachelor’s degree”, if a master – “higher – master’s degree”, if a specialist – “higher – specialist”. In the “Profession, specialty” column, indicate the direction in which it was received, for example, “Direction of training “Psychology””.

Hiring an employee with incomplete education is an ordinary phenomenon, but an employee of the personnel department may quite naturally have questions. As such, there are no rules for filling out a work book for incomplete secondary education. After all, according to the Instructions for filling out these documents, an entry is made in the education column of the work record book if there are supporting official documents.

In addition, the Instructions provide examples of possible entries in the education column:

• 9 classes (basic))
• 11 classes (secondary))
• lyceum (primary vocational education))
• college, technical school (secondary vocational education))
• institute, academy, higher school (higher vocational education))
• postgraduate professional education.

From this it is clear that the Instruction provides for the inclusion of only completed stages of training. In case of incomplete secondary education, according to the Rules for filling out work books, you should enter the entry “basic”, that is, 9 classes, again with supporting documents, for example, a certificate from school.

Another question and more correct: is it necessary to write anything at all to an employee who has not even graduated from high school yet? After all, if education is incomplete, then the employee continues training. After the required amount of time, the employee will receive general secondary education, which will be confirmed by a certificate. This data should be entered in the column of the title page of the work book, since this is the only completed stage of the employee’s education, and it must be indicated in the work book.

An employee with incomplete higher education

If an employee with an incomplete higher education is hired, the HR employee should distinguish between incomplete and incomplete higher education.

In the case of incomplete higher education, we are talking about a student who continues to study at a university. Incomplete higher education is already a degree of education, confirmed by a diploma, awarded to students who have completed part (at least two full-time courses) of a training program in their specialty.

When filling out a work permit for an employee who has an incomplete higher education, “incomplete higher professional education” should be entered in the education column with reference to a diploma, which will indicate that the employee has the knowledge and skills necessary to perform his job duties.

Correctly filling out the work book of an employee who continues to study and at the time of employment has an incomplete higher education is not so clear and has two options:

• the employee entered university immediately after school)
• The employee entered university after technical school.

In the first case, the employee does not have completed professional education, which, according to the Instructions, must be indicated in the work book.

Of course, you can write “incomplete higher professional education,” but this should not be done unless absolutely necessary. After some time, the employee will graduate from the university, and it will be necessary to make a record of higher professional education in his work book, but on the title page there is only one line for information about education, and it will already be occupied.

It is wiser not to rush to fill out the line about education and add to it, even if not at the time of filling out the work book, but later, a record of complete higher professional education.

The second case requires a completely different approach. The employee received some level of professional education before entering the university. In this case, information about his professional education must be reflected in the work book, because this indicates that the employee has the professional knowledge and skills necessary to perform his work.

Consequently, in the second case, there can be no discrepancies regarding the question of how to fill out a work book if an employee with completed professional education continues to study at a university and has incomplete higher education.

Upon graduation from the university and completion of higher education, this information will be entered by the personnel service employee into the employee’s work book in full accordance with the Instructions as an addition to the entry made earlier.

An HR employee must be attentive to various situations and nuances when filling out a work book and make a decision about the need or advisability of an entry, based on the Instructions, Rules and common sense.

The rules for entering records of education in the work book are described in detail in the “Instructions for filling out work books” dated 10.10.2003 No. 69. This information is indicated on the title page. It must match the data from the certificate or diploma presented by the employee.

Also, if necessary, training data is entered in the “Job Information” section. This is done if, during the period of work in the company, the employee completed his studies at an educational organization, for example, received a second higher education, as a result of which he acquired another profession, or improved his existing qualifications in special courses.

How to record education data

According to Art. 10 Federal Law “On Education in the Russian Federation”, No. 273-FZ, distinguishes the following levels of education:

Average full;

Secondary vocational;

Higher education (bachelor's, specialist's, master's)

An initial record of education is entered into the work book if it was not filled out at the previous place of work or the employee is employed for the first time, on the basis of the certificate or diploma brought. At the same time, the details of the education document itself are not indicated in the work book.

In accordance with clause 3 of Article 86 of the Labor Code of the Russian Federation, all personal information about oneself at the place of work is provided by the employee or applicant for the position. The employer is obliged to check the validity of the diploma if the applicant is applying for vacancies in the Ministry of Internal Affairs, in state security structures, in the space and military industries. In other cases, the manager has the right to independently decide whether the employee’s diploma needs to be verified - this obligation is not legally assigned to him. Authentication can only be verified with the employee’s consent, provided in writing.

Modern higher education must be indicated along with its level. If the diploma was issued before the reform of the education system, then you need to write in the work book the level that is indicated in it.

How to make changes to education information?

An entry in the work book about a change in education may be required if a person already had a diploma, but during his work he continued to study and increased the level of his knowledge. The previous mark is not crossed out, but a comma is placed after it. Current information is indicated after the decimal point. Next, the series and number of the document are entered, and the date of the changes is set.

Sample of a corrected entry on education in a work book

The employee confirms the data entered on the title page with his signature. Below, the HR department employee puts the organization’s seal and signs, confirming by these actions the relevance of the information specified.

How can I correct an erroneous entry?

If the information on the title page is incorrect, the entry must be corrected: carefully crossed out, then enter the correct information. No mistakes or blots should be allowed. There are instructions for such actions, which can be found in the “Rules for maintaining and storing TC”.